Despite the fact that more and more information is stored digitally, the number of paper documents used by companies doubled between 2005 and 2010.
However, it is precise because of the digital age that many companies forget to manage important physical documents safely and effectively.
It goes without saying that it is very important for companies to consider the entire life cycle of paper documentation. The main cause of identity theft and fraud is poor document management.
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Criminals don't bother looking in the trash and recycling, and because of the large amount of waste paper they generate, businesses are a prime target.
When considering how your office will manage your important paper documents, the first thing to consider is how to assess whether a document poses a potential security risk.
This of course depends on the role and performance of your company. But in general, documents that contain information about employees, customers, or customers can be considered important which contains business details; all legal documents and records, and anything containing bank details.
Once you have identified important paper documents, the next step in managing these files is to ensure they are stored properly.
These high-risk documents can be hidden from the site to protect them from acts of God. Keeping important files in a safe place is the safest way to manage paper documents that you cannot destroy.